The office of Mayor Harry Kim released this statement on Hilo Farmers Market late Thursday night. This is the statement in its entirety, unedited:
March 29, 2018
The information out there regarding the closure of the Farmer’s Market in Hilo is so wrong and misleading that it prompts this open response. The public should know of truth that their government has sincerely tried to help Mr. De La Cruz comply with the County, State and Federal laws to keep the market in operation. A commitment was made and kept by the County to help keep it open and develop a place to be proud of. The choices made that caused this closure and hardships imposed on the tenants were not made by your government.
I will be more than willing to meet with anyone to discuss the history of this closure.
Farmers Market Background
There is no question that the Hilo Farmers Market is an important part of downtown Hilo. It has been successful due to the diversity and freshness of the offerings of its vendors. The County has tried to work with the owner for years to bring the properties into compliance with building, fire, and zoning codes. The conditions were allowed to persist for all these years in deference to constantly changing plans proposed by the owner. Continuous efforts over the past year by the County to guide the owner into compliance were, regretfully, unsuccessful due to delay or no action on the owner’s part. The only way to finally achieve results was to enforce the notice of violation that the owner received in June of 2017 which clearly stated the consequences if the proper permits were not acquired in a timely fashion. This enforcement was done in fairness and responsibility to all others who follow County, State, and Federal requirements.
— Violations of County Code and Regulations.
• No building permits. The Farmers Market has been operating for over 20 years without any building permits. Temporary structures, such as large tents greater than 120 s.f., used for commercial purposes are required to have a temporary building permit which is good for 180 days only.
• Non-flammable tent material. Tents larger than 750 square feet are required to have non-flammable or non-combustible tent material. The Fire Department reviewed and approved proposed tent material. The owner just had to place the order.
• Non-permitted electrical wiring. Electrical wiring was energized, used, and operated without required electrical inspections and approval of electrical work performed.
• Extended hours of operation. Farmers Market operations exceeded two days a week as limited by Special Management Area Minor Permit No. 54.
• Non-permitted sign. A large sign was installed without acquiring the required permits.
• No setbacks between tents and property boundary. Temporary structures are required to have a 10 foot setback from the property boundaries and 10 foot spacing between tents.
• Failure to Construct Permanent Structure as Required. The owner had 10 years to construct a permanent structure as required by SMA approval. The deadline of March 2018 has not been met. The Farmers Market owner initially received Planning Department approval for a permanent structure in 2008. A condition for approval required completion of construction within 5 years. In 2013, the owner requested an extension for another 5 years. The extension was granted with a new deadline of March 18, 2018.
— County Assistance Provided.
• Meeting with the Mayor. On January 31, 2017 and February 17, 2017, the Mayor met with the owner to determine the status of plans to meet the March 2018 deadline and offered assistance to facilitate development. The Mayor assigned an Executive Assistant to work with the owner.
• Issues Identified. The Executive Assistant coordinated with various departments to identify the types, sequence, and estimated processing time of permits. Since the Farmers Market is located in the special flood hazard zone exposed to tsunami and high waves, one major issue was how to comply with these strict standards. Working with the Department of Public Works, a feasible solution was determined that allowed for a simplified structure.
• Schedule and Budget. The Executive Assistant helped the owner to assess how much the owner could finance to design and construct a permanent structure based on the substantial total annual rent income the owner receives from the vendors. Additional help also identified steps to start construction of a permanent structure including development of a schedule to meet the March 2018 deadline. The schedule required prompt action by the owner.
— Critical and Timely Actions Needed by Owner to Meet Schedule.
• Hire an architect to design a permanent structure and prepare the building permit application.
• Secure financing for design and construction.
• Apply for amendment to SMA permits for preferred hours of operation and revised design of structure.
• Secure Plan Approval for commercial operations.
— No Action by Owner. On May 24, 2017, the Mayor and several departments met with the owner to assess his progress. Despite assurances from the owner to carry out critical tasks identified in the last meeting, it became evident that the owner made no progress. Consequently, the County issued notice of violations in June 2017 requiring the owner to obtain temporary structure permits or submit plans for a permanent structure. The assessed fines for violations and failure to meet deadlines were clearly outlined in the violation notice.
• Time Extensions Granted. Three time extensions were granted over a 6-month period through December 31, 2017 to provide time for the owner to comply. At the end of December 2017, the owner submitted applications for temporary structures. These permits were approved but the owner has not picked up the approved permits.
• Order Issued. To motivate action, the only recourse was to issue an Order imposing fines as declared in the June 2017 violation notice.
The County of Hawaiʻi has worked closely with the owner and made numerous efforts to help preserve the Hilo Farmers Market and bring it into compliance. It is incumbent upon the owner to continue to work with the County in a timely manner to secure the necessary permits to operate his business.
The County is committed to assisting the owner in developing a permanent Farmers Market that can be a fixture of the Hilo landscape, provide a safe environment for the community to shop, and help make Hilo a beautiful and nice place to live.